Event Approval Form Header Image

Hey!

Thanks so much for completing this form. Why do we need this - well, with an organization the size of ours with lots of amazing teams responsible for different areas, this form acts as both an approval process but also the central point of communications for all the teams involved.

Thanks again and don't forget, God's crazy about YOU!

Event Approval Form

Please fill out your information below to request approval for your event.

Which campus is sponsoring or which campus is the primary location (this helps us to make sure the approval process is correct).
Event Organizer Name*
Please double check you've entered this correctly

Event Budget

Is the event budgeted?*
Projected Cost*
Have you spoken with Carrie Recotta-Wheeler to obtain a quote for this event?*
Carrie can help determine costs associated with facilities and production. Please email her at carrie@real.life
Projected Invoice Cost*

If your event budget is likely to be $1000 or more, please fill out a Purchase Request Form.

Event Details

Anticipated Attendance*
Are you requesting the Building A Auditorium? (Please note: The Building A Main Auditorium is only to be reserved for events with an attendance greater than 500)*
Purpose of Event*
What specific measurements define success for this event? Why is this event a great use of God's resources?
SETUP Start Date and Time*
:  
Please Check Strategic Calendar For Open Date
Event START Date and Time*
:  
Please Check Strategic Calendar For Open Date
Event END Date and Time*
:  
Please Check Strategic Calendar For Open Date
TEAR DOWN End Date and Time*
:  
Please Check Strategic Calendar For Open Date
Will this be a repeating event?
Event Frequency
What is the last day and SETUP time of your repeating event?
:  
What is the last day and START time of your repeating event?
:  
What is the last day and END time of your repeating event?
:  
What is the last day and TEAR DOWN end time of your repeating event?
:  

Event Support Details

Event Staffing Requirement*
Who do you need help from to have an excellent event?
Estimate the number of kids ages 3 months to 5th grade who will need childcare during your event.
Does this event require a room set-up that is different than normal programming set-up?*
If you have diagram of your room setup, please upload it here
No File Chosen
File uploads may not work on some mobile devices.
Anything beyond normal day-to-day cleaning
Do you need CUSTODIAL and/or FACILITIES (maintenance) staff members onsite for your event?*
Anything beyond normal day-to-day cleaning
FOOD Needs *
Is assistance with REGISTRATION needed?*
Mark "No" if registration is not needed or you are comfortable using the Rock registration wizard.
Registration needed for
Is CHECK-IN needed?*
Mark "No" if attendance is not needed or manual attendance will be taken.
Check-in needed for
Do you need PRODUCTION support for this event?*
Even if you don't need tech but are using production resources, please select 'yes'.
Will this event require a tech rehearsal?
Only check yes if you have rehearsals that require production and/or worship support.
Tech Rehearsal START time
:  
Tech Rehearsal END time
:  
Production and worship review their calendars and discuss with you further if needed.
Do you need WORSHIP support for this event? *
Even if you don't need tech but are using production resources, please select 'yes'.

If you answered yes or unsure to Communications support, please fill out a Creative Request Form as well as a brief description of your needs below. 

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